Cloud backup is one of the most effective disaster recovery solutions you can implement for your business. Cloud backup, a form of cloud computing, ensures your data is recoverable in the event of a disaster, be that a crashed hard drive, accidental deletion or cyberattack. Below, we’ll give you a simple overview of what cloud backup is, how it works, and how its positive features can be a huge benefit to your company.
What is “The Cloud”?
This nebulous nimbus has caused confusion for many people over the years. Although it sounds mysterious and complicated, the reality is that the cloud is little more than a bunch of servers. More specifically, several powerful, secure server computers with fast internet connections and high storage-capacity.
What is “Cloud Backup”?
Simply put, cloud backup is a popular technology which allows users to send a copy of their data to be stored by an offsite vendor, called a “cloud provider”. These cloud providers keep your data secure and accessible 24/7 on, you guessed it, those server computers we mentioned before. This means that you can access your data whenever, wherever, by accessing it through your cloud provider.
The best aspects of cloud backup is that your data is stored in an offsite location. This way, the fate of your data isn’t tied to your physical computer. Let’s say your work laptop gets stolen, or a burst pipe floods your office. All you must do is restore your data from the cloud and you’ll be back in business.
Another benefit to cloud backup is that your files are encrypted. Data encryption protects the confidentiality of your information by using algorithms and encryption keys. The data in your file is converted to ciphertext, a data format that can only be decrypted, or viewed in its original state, by using the correct key. This added level of protection can help safeguard your business against cyberattack and hackers.
There are many cloud providers to choose from. Most require a monthly or yearly subscription for their services. It’s worth shopping around, as different companies offer different options in terms of data limits or the number of machines you can cover under a single account. It’s also worth noting that cloud providers can have widely varying policies on which file types they will cover. Some will backup your entire hard drive, while others allow you pick-and-choose which files to backup. For example, your cloud provider may have a specific file type restriction that covers data saved to your program files but not to your network. If you know which files you want secured, such as needing backup protection on system files or files on external drives, it’s worth checking to make sure your cloud provider supports those types of files before signing up for a subscription.
Once you’ve selected a cloud provider, they’ll typically provide you with a specific software to install on your PC. This software will then scan your file storage on regular intervals and upload your data to the cloud. Most cloud providers also allow you to access your data via web browser or mobile app for additional ease of use.
What’s the difference between “Cloud Backup” and “Cloud Storage and Syncing Services”?
Earlier we mentioned that cloud backup is just one facet of cloud computing. Another facet is cloud storage and syncing, which is a service that also stores files on the cloud. You’re probably familiar with some of the more popular cloud storage and syncing options like Dropbox, OneDrive or Google Drive.
So if they both store files on the cloud, what’s the difference? Well, cloud storage and syncing services are NOT designed to automatically upload files from anywhere on your computer. Typically, they’re meant to sync and upload only one folder to the cloud, with some added collaborative features like group sharing or editing. Furthermore, you must manually select and upload the file to the cloud storage and syncing device for it to live in the cloud. If you make changes to the file outside of the cloud storage and syncing device, it won’t update the file to the latest version in the cloud.
Cloud backup on the other hand, will automatically scan through all the files on your computer, be it a document, media, or system file, and upload them en masse to the cloud. It can perform these scans on a fixed schedule or on a continuous basis, like whenever you save changes to a file on your computer. This ensures you have the latest versions of your files on backup regardless of where you’ve saved them on your PC.
Are you ready to implement cloud backup into your business?
We’re ready to create effective IT solutions that meet the needs of your business. To get started, just ask our experts how we can help you implement cloud backup into your disaster recovery plan. Don’t worry, there’s no commitment necessary – we provide the quality service we’d like to receive ourselves. When you reach out to us for help, we’ll take the time to discuss your current situation and help you make smart decisions as you move forward with your business tech. Let’s get started today!